PDF Accessibility: Making Documents Readable for Everyone

Why PDF Accessibility Matters

Millions of people use assistive technology to read documents. Creating accessible PDFs ensures everyone can access your content.

Key Accessibility Features

1. Document Structure

• Use proper headings (H1, H2, H3)
• Create logical reading order
• Include table of contents

2. Alternative Text

• Add alt text to all images
• Describe charts and graphs
• Avoid decorative images without context

3. Color and Contrast

• Ensure sufficient contrast
• Don't rely solely on color
• Use patterns with colors

4. Text Properties

• Use actual text, not images of text
• Choose readable fonts
• Maintain adequate size (12pt+)

Creating Accessible PDFs

From Word/Google Docs

• Use heading styles
• Add alt text to images
• Use built-in table features
• Export as PDF with accessibility options

From Design Software

• Layer text properly
• Set reading order
• Tag all elements
• Run accessibility check

Testing Accessibility

• Use Adobe Acrobat's checker
• Test with screen readers
• Check tab order
• Verify color contrast

Legal Requirements

Many organizations must comply with:

• WCAG 2.1 guidelines


• Section 508 (US federal)


• EU accessibility directives

Conclusion

Accessible PDFs reach more people and often improve usability for everyone. Make accessibility a standard part of your document workflow.